Taylor County Public Library
Community Room Policy
- The room is available to nonprofit groups for philanthropic, educational, cultural, or civic purposes.
- The library meeting room is intended primarily to provide space for library-sponsored activities and programs that help the library fulfill its mission. This will always be the first priority and the library always reserves the right to alter the meeting room schedules according to the library’s needs. The library will provide at least two weeks of prior notice for any reservation cancelation.
- No political rallies or events, private parties, religious meetings, or meetings to promote commercial interests may be held in the room. There may be no solicitation, promotions, sale of items, or any other activities that result in direct profit, unless sponsored by the library. Donations or free will offerings may not be requested. Non-profit organizations or educational institutions offering classes or seminars may be permitted to charge a fee with prior approval from the Library Board of Trustees.
- Groups are responsible for any room set-up and are to leave the room as it was found. No tacks, nails, or adhesive tape are to be placed in or on doors, walls, or furniture.
- The President, Program Chairman, or leader of the group is responsible for getting the key to the Community Room, and for the return of the key to the library within 24 hours. The key may be put into the book-drop if after library hours.
- There is Audio Visual Equipment available for use in the room, free of charge, if not in use by another patron. You must be a registered patron in good standing to reserve such equipment.
- The library is unable to store any items for groups using the Community Room.
- A contact person and phone number, and brief description of the event is required for booking the Community Room. After booking, a group representative must sign a copy of the meeting room policy. The group representative must 18 or older and present at the meeting.
- All events are assumed to be open to the public.
- Meeting room space is intended for specific events rather than for regularly scheduled, on-going meetings. Use of a space with a frequency of once a month or greater will be considered a regularly scheduled meeting. Meetings may be scheduled up to 3 months in advance and persons or groups may have 3 meetings scheduled during that time. The Director reserves the right to consider allowing higher frequency meetings.
- Lights, air conditioners, or heating systems must be turned off when leaving.
- Smoking and alcoholic beverages are prohibited, as are open flames, such as candles, incense, or the like.
- Please notify the Taylor County Public Library at least 48 hours in advance if you must cancel a meeting in order to allow for other bookings.
- Should any organization not abide by the stated rules and regulations, further use of the Community Room will be forfeited.
- The Taylor County Public Library Board is the final authority concerning any disputes concerning the Community Room.
- In allowing a group to use a meeting room, the Library Board and library staff do not imply any endorsement of the group’s beliefs, policies, or program. No group shall in any of its publicity state or suggest that the library, the Library Board, or the library staff sponsors or endorses the meeting, the group or any particular set of ideas.
- Groups may identify the library and provide its address in their publicity for the meeting, but may not invite potential attendees to contact the library. The name, address, or phone number of the library may not be used as the official address/headquarters of an organization.
- The library assumes no liability for injury to people, damage to their property, or loss of property belonging to individuals or groups using the library’s meeting rooms. The library is not responsible for lost or stolen items.
Please note that a signed form will be necessary to reserve the room. You can download the form here.